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Once the Teams are configured properly and assigned to sprints, you can start examining the capacity planning for each team on your board.

Planning is and tracking are viewed in the top tab named Planning & Tracking. It gives you the planning and tracking capabilities you always wanted - all from the same screen.

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Working with Sprints

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The tab is divided into two areas, the left side is a list of individual project issues you want to view, while the right side panel renders the planing and tracking status and data. Planning and tracking are sprint focused, so first you need to select the sprint under consideration. This can be the current sprint, a future sprint that has not started yet, or the project backlog.

image-20240219-232639.pngImage Added

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Sprint Issues

When you select a sprint, its list of issues is displayed, you see the following information in the issue panel:

  • Sprint name

  • Number of displayed issues

  • Sprint start and end date and time

  • List of issues

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The number of issues refer to the number of issues actually displayed. By default, this is the total number of sprint issues. When the list is filtered (see below), it is the number of the filter resulted issues. For each issue, the type, priority, key, summary, epic, sprint, assignee, status and assignee estimate are displayed, similarly to how they appear in the Jira backlog.

When you click on an issue key, the issue details screen is displayed in a new browser tab.

The Estimate field displayed is based on your Jira board settings (Board settings Estimation Estimation Statistic). The available estimation options supported are: Story Points or Original Time Estimate. Accordingly, the issue display shows the Estimate column in points or time units, respectively. Image RemovedThe planning and tracking is then done with those units, and capacities are taken from the respective values as you defined in the Team configuration tab.

Importantly, as part of your planning refinement process, you can:

  • Move issues from the presented sprint to a different one or to the backlog, by selecting the target sprint for an issue.

  • Change the issue assignee

  • Update issue estimationsestimation

All of these, from within this same screen!

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Planning Panel View Areas

As you probably noticed

Issue Filtering

You can filter the list of sprint issues, in order to focus on a relevant subset. Thus, you can choose to display issues the selected team for analysis. The team is selected in the Planning & tracking team field.

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In this filter the issue counter shows the number of issues for the selected team, and those issues are displayed in the issue list. You can also select to show issues for an assignee, in which case you can select the assignee of interest.

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Issue Grouping

By default the list of issues has no grouping. The Group by: field allows you to view issues groups by epic, issues type, priority and roles. Issues that don’t belong to a selected category (for example when no role is applicable for them) appear under a Not grouped section.

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Note that for each group section the total estimation is displayed.

Planning/Tracking Panel

As mentioned above, on the right of the issue list display you can see a Planning Panel the Planning/Tracking panel for the sprint, with statistics for the selected Sprint- Team. If the sprint had Sprint-Team has a team already set, then a Team field will show it. If you defined multiple teams, you can select the one to examine, from the Team using the Planing & tracking team dropdown. If you wish, you can select an individual team member and display only their sprint assigned issues.Image Removed

The planning panel displays the total planned work for a selected Sprint-Team assignment, at the right side of the screen. Thus you can observe different views of original work estimation compared to resource time assignment in the team (Potential Capacity vs. Planned Work) .

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  • Capacity (hours) - Show planned work calculations based on hours estimations (if hours estimations in use).

  • Capacity (story points) - Show planned work calculations based on story points estimations (if story points estimations in use).

  • Tracking - Amount of planned work compared to the logged work by the team-sprint assigned resources (Planned Work vs. Actual Work). The calculation base used when in Tracking mode depends on the estimation method set for the Board (see above).

Sprint Planning

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Planned work capacity is calculated based on the issues Time Remaining field values ( not Original Estimate value), giving the sprint planner a truer view of the actual work effort that is planned. Once a sprint starts, planned work values are locked. Any updates to the sprint's tasks Time Remaining field values (such as with log work), do not affect Planned Work values recorded when the sprint started.
Tracking actual work is calculated based on the work logged as completed in the sprint by a team member assigned to it, so for this to be accurate it is crucial that team members update their progress through the use of 'log work'.

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  • Tasks - calculate only values of issues of types such as tasks, bugs and other issue types in that same level.

  • Tasks + Sub-tasks - calculate all the above elements and their sub-tasks (the original estimation given in the sub-tasks will be addressed and populated).

  • Sub-tasks - calculate only sub-tasks (the original estimation given in the sub-tasks will be addressed and populated).

  • Smart Calculation - Tasks + Sub-tasks, however, if for sub-tasks having original estimate, parent task values are not calculated.

Sprint Tracking

The Tracking mode is available for the current active sprint (it is not relevant for future sprints; for past sprint you can observe the actual achievements in the app reports). Tracking allows you to observe how the progress of current active sprint compared to the work planned for it, before it was started. Therefore, the tracking mode freezes the estimated work just as the print was launched as the reference for the sprint planning goal. The app ignores, therefore, “estimation” changes that were made in the active sprint after it was launched. This ensure honest progress report evaluation compared to the original planning goal.

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The Actual value of work completed is calculated by the sum of story points belonging to completed* issues (for team, role or individual) since the sprint launch.

The Expected value is based on the days passed since the sprint was launched. It sums the daily points defined for the participants based on the sprint-team definitions. The ticker shows where this value is expected to be.

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* By default the definition of issue completion is a Done status. Depending on your organization policy and Jira setup, the app supports other definitions including the use to Jira issue resolution. See app admin guide for more details.